Yale New Haven Health System

  • CUSTOMER EXPERIENCE REPRESENTATIVE - CPBS

    Job Locations US-CT-New London
    Job ID
    67498
    Department
    CASH MGMT
    Category
    FINANCE
    Position Type
    Full Time Benefits Eligible
    Scheduled Hours
    40
    Work Schedule
    DAYS
    Work Days
    M-FRI
    Work Hours
    8:30 - 5
    Work Shift
    NONE
    Requisition ID
    2018-20586
  • Overview

    To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values—integrity, patient-centered, respect, accountability, and compassion—must guide what we do, as individuals and professionals, every day.

    The Customer Experience Representative for Corporate Professional Business Services (CPBS) responds to a wide range of customer calls and correspondence regarding third party coverage to ensure that patient accounts reflect accurate information. Calls will be regarding EOBs, establishing payment plans, discussing refunds with patients, discussing balances due and specific items. Must be able to handle an extremely heavy volume of patient calls and analyzes third party information (i.e. including eligibility periods, coverage information, etc.) provided and determines which of the patient's accounts it applies to. Complies with all HIPPA verification procedures to ensure that information is provided to the correct party. Takes appropriate action to resolve account balances while ensuring the CPBS's image of good customer relations is maintained at the highest level. Discusses patient payment options and obtains credit card payments from patients over the telephone. Sets up payment plan arrangements for patients. Advises patient of Free Care and sliding scale options. Researches and investigates patient inquiries in order to direct them to the correct source for resolution.

    EEO/AA/Disability/Veteran

    Responsibilities

    • 1. Handles a high volume of incoming calls from patients/guarantors/families and ensures that accounts reflect accurate information and third party coverage. Determines the appropriate corrective action and takes the necessary steps to insure that the account is resolved in a timely manner while documenting all actions in the system. Escalates unresolved billing concerns to the respective Supervisor and/or customer service unit. Maintains confidentiality of patient information, in accordance with HIPPA guidelines. Initiates conversation with patients to arrange payment in full or installments in accordance with credit and collection policy and established guidelines, obtains credit card and check payments over the telephone. Discusses Free Care and sliding scale programs for those who may meet the criteria and advises the patients about the process.
    • 2. Analyzes accounts and correspondence and provides caller/inquirer with a seamless experience. Responds to patient complaint letters, attorney requests, and patient inquiries via email and determines the appropriate referral of complaints process taking corrective action to ensure effective billing and facilitates the workflow in the area. Reviews and responds to internal and external mail. Ensures responses/inquiries required for the resolution of the account are completed per Departmental Protocol.
    • 3. Maintains and adds to personal knowledge by keeping informed of billing and payment policy updates to regulations and procedural changes and attends meetings and seminars, to effectively carry out assigned duties. Keeps informed of billing and payment policies and changes in regulations as they pertain to the Third Party areas. Maintains up-to-date knowledge of Free Care and sliding scale program requirements as well as collection policy and procedures in order to initiate discussion with those who meet the criteria.
    • 4. Performs other duties as requested by the supervisor to maintain the smooth operation of the department. In addition, consistently projects a positive and professional image of CPBS. Recognizes and performs duties such as offering assistance to others when their own assignments are completed. Consistently acts in a professional manner. Exhibits a positive attitude as it relates to interaction with co-workers, performance of job responsibilities, has genuine interest in the proper performance of the job responsibilities. Answers the telephone in a pleasant and courteous manner within three (3) rings identifying the department and self as monitored by the supervisor.
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    Qualifications

    EDUCATION

     

    High school Diploma or GED required. Associate Degree in business related field preferred.

     

    EXPERIENCE

     

    One (1) to two (2) years' experience in healthcare revenue cycle required, including a minimum of one (1) year customer service experience. Experience in a Call Center environment a plus.

     

    SPECIAL SKILLS

     

    Exemplary customer service skills; analytical skills; and excellent oral/written communication skills with ability to communicate complex requirements across clinical and financial disciplines. Demonstrates resourcefulness to accomplish many tasks and balances multiple priorities. Comprehensive PC proficiency, keyboarding and the capability to navigate various software and spreadsheet systems. Good working knowledge of third party insurance carriers (i.e. Blue Cross, Medicare, Managed Care and Indemnity) and their billing and reimbursement requirements preferred. Epic experience a plus. Spanish Speaking preferred.

     

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